Microsoft Office Tips on Dual Monitor- Boost Your Productivity of Paperwork with Windows 10 Snipping Tool
2021/2/25 ｜By G Editor
The Windows 10 Snipping Tool is an easy-to-use software. Compared to rigid copy of the full screen of PrintScreen, the "Snipping Tool" allows partial square cropping or arbitrary shape clipping, which greatly enhancing the convenience of screen capture.
You may already know the snipping tool, but you must have never thought about how the dual monitor and snipping tool can multiply your work efficiency. Let us give you some tips of how to use dual-monitor-snipping-tool in work situations to make your office paperwork more smoothly!
Where to find Windows 10 Snipping Tool
Method 1：
Click the [Start] button, and select [Snipping Tool] in [Windows Accessories]
Method 2：
Press the hotkey "Windows key+Shift+S" to open the snipping tool
How to Use Windows 10 Snipping Tool
Step１：
In 「mode」, select the desired clipping shape, such as 「Rectangular Snip」
Step２：
Press「New」, a mask will appear on the screen, and a「＋」cursor can be used to start selecting snipping
Step３：
Press「＋」 to pull the range to be cut
Step４：
Release the「＋」cursor, the cropped range has been copied and can be pasted to any file
Office Scenario 1: Proofreading & Review
There are always various documents that need to be reviewed in enterprises. You can use the snipping tool to paste the paragraphs/images that need to be corrected into "Outlook Mail", clearly stating the content that needs to be modified and saving the team's working time.
Compared with the content selection and copy of Word/Excel/PowerPoint, the snipping tool can perfectly copy the data column/ graphic layout with 100% presentation.
Office Scenario 2: Reply email Effectively
Imagine the regular situations that we need to reply to emails with proofs, for example, customers asking about the logistics status of a shipment, reporting the colleagues on a completed job, or submitting payment certificates to suppliers, etc.
To achieve effective communication, when replying to Outlook emails, you can open the courier company's tracking webpage, LINE chat group, ERP software and other enquiry software on the second monitor. Snip, copy, and paste the query results into the email, and a reply that satisfies the recipient is completed quickly and effectively.
Office Scenario 3: Writing SOP Manual
The training of new recruits is the most headache burden of all business executives. One by one teaching not only takes up the time of the veterans, but also entails the responsibility of supervision and auditing. In order to effectively reduce training costs and strengthen the mentorship system, standardizing and documenting the workflow is the primary task to help newcomers get started faster.
You can use the snipping tool to quickly compile documents of standard operating procedures, such as: ERP operations, supplier backends, courier call-out, links of related files, etc. Snip the key APP steps and paste them as SOP training materials. Newcomers can follow the instructions and find out the answers by themselves in practice, which reduces the time spent by other colleagues teaching and proofreading.
Office Scenario 4: Use Free-Form Snip to Strengthen PPT
PPT presentations are the daily work of business. Apart from a beautiful layout, the more important thing in an excellent PPT presentation is a clear logic and complete information to support the argument. After using Google to find the data, you can use the "Free Form Snip" to directly cut the required diagrams, saving time in adjusting the pictures in the PPT, and sometimes it can be professional Artistic effect.
Tips & Tricks
Pin Snipping Tool to "Start"
Then you may open Snipping Tool directly from Windows Start Menu
<Method> right-click on the snipping tool--> select "Pin to Start"。
Snip on the Right and Paste on the Left
No need to switch windows
Save time switching between windows/app by placing your writing work and reference data on different monitors. After cutting the reference data on the right window, paste it into the writing sheet on the left window.
Make good use of the hotkey＂crtl +V＂
The invincible "paste on" hotkey that everyone should keep in mind!
Use＂Highligher＂Pen
Mark the key points directly on the snip-out for more effective communication!
Conclusion
"Snipping tool" is indeed a very convenient software in Windows 10. On the other hand, plugging in an external monitor to perform Office operations on dual monitor is a good application that every efficiency-conscious worker will fall in love with. Good working methods bring high efficiency. I hope that the "dual monitor + snipping tool" Office skills provided in this article will help you improve your computer operations and boost your work efficiency!
For the settings of Dual Monitor, please refer to this article Be More Productive! Cool Tips and Tricks for Dual Monitors!
